Minutes

NEWMARKET PLANNING BOARD MEETING

JUNE 12, 2018

MINUTES

Present:             Eric Botterman (Chairman), Val Shelton (Vice Chairman), Janice Rosa, Jane Ford, Sarah Finch, Daniel Lewis (Alternate), Michal Zahorik (Alternate), Bill Doucet (Alternate), Dale Pike (Town Council ex officio Alternate)

Absent:              Jamie Bruton, Gretchen Kast (Town Council ex officio) - (both excused)

Called to order:             7:02 p.m.

Adjourned:                     7:22 p.m.

Agenda Item #1 – Pledge of Allegiance

              Eric Botterman appointed Bill Doucet to fill in for Jamie Bruton.  He stated Dale Pike will be filling in for Gretchen Kast.

Agenda Item #2 – Public Comments

              None.

Agenda Item #3 – Review & approval of minutes:   05/08/18

              Action

Motion:             Val Shelton made a motion to approve the minutes of the May 8, 2018 meeting

                             Second:             Sarah Finch

              Val Shelton made a change on page six, line thirty one.  The last sentence should read he has his “parking” along the house. 

                             Vote:                  All in favor

Agenda Item #4 – Regular Business

Brandt Development Co. of NH, LLC – Continuation of a public hearing for an application for subdivision, at 10-20 Spring Street, Tax Map U2, Lot 71, M2 Zone.  The proposal is to convert the six existing apartment units into condominiums.   

Action

Motion:             Val Shelton made a motion to continue this application to the July 10, 2018 Planning Board meeting

              Second:             Janice Rosa

              Vote:                  All in favor

Maplewood & Vaughn Holding Co, LLC – Continuation of a public hearing for an application for site plan, requested by Maplewood & Vaughn Holding Co, LLC, at 175 Exeter Road, Tax Map R3, Lot 6, B2 Zone.  The proposal is for a 22,000 sq. ft. industrial building with municipal water & sewer.

Diane Hardy stated they just had a TRC meeting last Friday.  It was very productive and they need time to make a few modifications.

Action

Motion:             Val Shelton made a motion to continue this application to the July 10, 2018 Planning Board meeting

              Second:             Jane Ford

              Vote:                  All in favor

Eric Dewitt - Public hearing for an application for site plan review, at 81 Exeter Road, Tax Map U3, Lot 137, B1 Zone.  The proposal is to remove the existing buildings and driveways and build a 2,920 sq ft., two-story, mixed use building, with associated parking, lighting, and drainage. 

              Diane Hardy stated this is for major site plan review.  She reviewed the application against the checklist and there were a few items outstanding.  She got in touch with Mr. DeWitt and he got back to her with the additional information.  The application is substantially complete and she recommends the Board accept it for technical review. 

              Action

Motion:             Janice Rosa made a motion to accept the application as substantially complete

                             Second:             Jane Ford

                             Vote:                  All in favor

               Eric Botterm   Eric DeWitt stated the proposal is to remove the existing structures and replace them with a mixed use building.  He got a variance for this project several months ago.  There will be eight residential units and probably two small businesses. 

              Diane Hardy stated the parking regulation of no parking in the side setback had not been met.   Mr. DeWitt has provided the Board with a waiver request.  This is something the TRC will work on. 

              Mr. DeWitt stated the parking spaces are in walking distance to the COAST bus lines.  They are using the shared parking model that has shared parking at different times of the day and during the week.  That was calculated using the model of a restaurant and a personal service. 

              Richard Bajger, an abutter and owner of Seacoast Machine, stated he looked at the plan and spoke with Eric DeWitt and he felt it was a nice upgrade to the property.  It seems to fit into the neighborhood very well.  He has known Mr. DeWitt for a number of years and anything he says he will do, he will do. 

              Bill Doucet asked if he was on the Conservation Commission agenda.  Diane Hardy stated he was.  Eric DeWitt stated he sent them a package and met with them at their last meeting.  They requested details on the parking lot and drainage.  He sent reports to them.

              Val Shelton and Eric Botterman volunteered for the TRC.   Eric Botterman stated first thing in the morning was best for him for meetings.  Diane Hardy suggested 9:00 a.m.  She asked for a couple of dates.  The members settled on June 26 for a meeting date.  Diane Hardy will get in touch with Department Heads and the Town Engineer and will let everyone know of their availability. 

Agenda Items #5 – New/Old Business

              Planner’s Report

              Diane Hardy spoke on the stormwater regulations.  The Planning Commission may come forth with funding for the Board to continue working on the regulations.  As soon as they get an okay, they can schedule a meeting.  She would like to have the Chairman reappoint the Committee.  There has been some turnover.  Jane Ford stated she was a backup. 

              Town Council

              Dale Pike stated the joint meeting was going to be next week, but there was a conflict for some people.  They are looking for another date.  There was discussion of how to coordinate the meeting.  September was suggested.  It is a good opportunity to discuss zoning changes and get feedback.   

Agenda Item #6 – Adjourn

              Action

                             Motion:             Janice Rosa made a motion to adjourn at 7:22 p.m.

                             Second:             Jane Ford

                             Vote:                  All in favor