Minutes

NEWMARKET PLANNING BOARD MEETING

AUGUST 14, 2018

MINUTES

Present:          Eric Botterman (Chairman), Val Shelton (Vice Chairman), Diane Hardy (Town Planner), Jamie Bruton, Sarah Finch, Jane Ford,  Gretchen Kast (Town Council ex officio), Daniel Lewis (Alternate)

Absent:           Michal Zahorik (Alternate), Bill Doucet (Alternate), Janice Rosa (all excused)

Agenda Item #1 - Pledge of Allegiance

Agenda Item #2 – Public Comments

            None.

Agenda Item #3 - Review & Approval of Minutes:             07/10/18

            Action

                        Motion:          Jamie Bruton made a motion to approve the minutes of the July                                                          10, 2018, noting a change that the date of the meeting was July                                                            10, 2018, not July 11, 2018 as shown.

                        Second:           Jane Ford

                        Vote:               All in Favor

Agenda Item #4 - Regular Business

Eric Botterman stated Bill Doucet, Janice Rosa and Michal Zahorik were absent.  He appointed Daniel Lewis to fill in. 

SCG Management – Request for extension of conditions of approval for 2 Bennett Way, Tax Map U4, Lot 4-11, B1 Zone – Applicant has not submitted plans for consideration. This item will be postponed until a future date.

Eric Dewitt – Continuation of a public hearing for an application for site plan review, at 81 Exeter Road, Tax Map U3, Lot 137, B1 Zone.  The proposal is to remove the existing buildings and driveways and build a 2,920 sq. ft., two-story, mixed use building, with associated parking, lighting, and drainage. 

Eric Botterman stated he understood Mr. Dewitt requested a continuance.  Diane Hardy stated that was correct.  He is still working on the changes to the plan packet.

Action

Motion:          Val Shelton made a motion to continue to September 11, 2018 at 7:00 p.m.

                        Second:           Gretchen Kast

                        Vote:               All in favor

Public hearing for an application for Boundary Line Adjustment, requested by Rockingham Golf, LLC, for 48 Honeycomb Way, Tax Map R3, Lot 23-39, Pamela Brown, for 44 Honeycomb Way, Tax Map R3, Lot 23-38, and Edison Castro & Marisol Delgado, for 42 Honeycomb Way, Tax Map R3, Lot 23-37, all in the M4 Zone.  The proposal is to arrange the common boundaries for the three lots in such a way that Lot 23-37 would change from 12,973 sq. ft. to 12,974 sq. ft., Lot 23-38 would change from 18,935 sq. ft. to 19,899 sq. ft. and Lot 23-39 would change from 9,292 sq. ft. to 8,327 sq. ft. 

            Diane Hardy stated the application was substantially complete.  She had noted a few missing items in her review.   She spoke with the applicant and they will make the changes to the next iteration of plans, as she had recommended. 

            Action

Motion:          Val Shelton made a motion to accept the application as substantially complete

                        Second:           Jane Ford

                        Vote:               All in favor

            Eric Botterman opened the public hearing.

             Jeff Duchesne, Rockingham Golf LLC, presented the application.  Val Shelton asked if the owners of record were on the plan.  They were.

            Marisol Delgado, 42 Honeycomb Way, asked what the change was on Lot 37, which is her lot number.  Diane Hardy stated her memo provided that information and she gave her a copy of the memo.  The square footage on her lot would increase by one foot.     

            Eric Botterman stated Diane Hardy had given the Board her staff recommendation.  There were two conditions.  Diane Hardy stated the first condition was that the applicant’s surveyor provides some additional information on the boundary line adjustment plan to show the abutters across the cul de sac.  The second is the applicant provide the frontage information.  There was a table on the plan, but you could not see what the new frontage figures would be.  She had pulled out the old plan and had done some math and one of the lots just loses about 10’ of frontage.  Everything else stays the same, except Lot 37 gains ten feet.  They are minor changes. 

            Action

Motion:          Val Shelton made a motion to approve the application for the boundary line adjustment requested by Rockingham Golf, LLC, for 48 Honeycomb Way, Tax Map R3, Lot 23-39, Pamela Brown, for 44 Honeycomb Way, Tax Map R3, Lot 23-38, and Edison Castro & Marisol Delgado, for 42 Honeycomb Way, Tax Map R3, Lot 23-37, all in the M4 Zone.  The proposal is to arrange the common boundaries for the three lots in such a way that Lot 23-37 would change from 12,973 sq. ft. to 12,974 sq. ft., Lot 23-38 would change from 18,935 sq. ft. to 19,899 sq. ft. and Lot 23-39 would change from 9,292 sq. ft. to 8,327 sq. ft., subject to staff recommendations by Diane Hardy of August 14, 2018, items 1 and 2.     

                        Second:           Jane Ford

                        Vote:               All in favor

Agenda Item #5- New/Old Business

            Stormwater Regulation Update Committee – Needs 2 members

            Diane Hardy stated they are looking for representatives to serve on this committee.  Val Shelton thought she had already volunteered.  Diane Hardy will double check on whether there is still a standing committee.  There is now funding from SRPC available and she would like to get started with a meeting.  Daniel Lewis and Gretchen Kast volunteered if people were still needed. This will be confirmed at the next meeting.

Reminder:  Joint meeting with Town Council 09/19/18

            Town Council Chairman Dale Pike is interested in meeting with the Planning Board Vice Chairman Val Shelton and Town Administrator Steve Fournier to make up an agenda.

Agenda Item #6 - Adjourn

            Action

                        Motion:          Val Shelton made a motion to adjourn at 7:22 pm.

                        Second:           Jane Ford

                        Vote:               All in favor